Do you have a document needing a notarization, and think a signature in front of a notary is sufficient? While this is true in most cases, there are some instances when a witness must be present at the time of signing. Other times, the signer may need a witness to verify their identity or sign the document. With several different types of witnesses, it can be confusing about which one applies to your situation. With the addition of online notarization platforms, the signer may be nervous about how an individual will meet the necessary requirements of a witness. Fortunately, Notarize Genie’s platform takes care of your worries, so you can have a smooth notarization experience. <h3 id="what-witness-do-you-need-">What Witness Do You Need?</h3>There are several different witnesses you may need for an online notarization. Whether you bring your own or ask the <a href="https://www.notarizegenie.com/">online notary service</a> to provide one, it is important to understand which witness you need. To help avoid confusion, here are the different kinds of witnesses you may need.Credible Identifying WitnessA credible identifying witness personally knows and vouches for the signer’s identity. Typically, a signer needs an identifying witness when they do not have satisfactory personal identification. Credible identifying witnesses need to be someone who knows a signer personally and is willing to verify their identity under oath. Some states require the identifying witness to know the online notary personally or require the witness to present an ID to the notary. Several states, including Florida and North Carolina, prevent a person with an interest or benefit from the document being notarization from serving as a credible identity witness. Subscribing WitnessSometimes, a signer cannot appear personally before a notary to sign or acknowledge their signature. Fortunately, when a notarization cannot wait, several states allow a subscribing witness to watch the signing of a document, then appear before an online notary on the signer’s behalf. To serve as a subscribing witness, a person must be physically present at the time of the original signature or when the signer acknowledges their signature to the witness. Due to the high risk of fraud associated with subscribing witnesses, some states significantly limit or ban their use. Signers should check their state laws on the use of subscribing witnesses.Signature WitnessSignature witnessing is an official notarial act allowed in some states. For a notary to be a signature witness, the signer must personally appear, provide valid identification, and sign their documents in the notary’s presence. Signature witnessings are not the same as an acknowledgment and a jurat. It differs from an acknowledgment because it requires the document to be signed before the notary. While a jurat requires a signing before the notary, a signature witnessing does not require an oath or affirmation. Document Witness Sometimes, signers simply need someone to witness the document signing. A document witness can be an individual or a notary acting as a private individual. The signer may ask the notary to act as a private individual and notarize the document in their capacity as a notary. Because the lines here can get murky, only some states, under certain circumstances, allow a notary to also act as a document witness. Being asked to sign a document and notarizing the same document may create a conflict of interest, so the notary should be aware of when they may get in trouble and avoid these situations. For states without rules on document witnesses, Notaries should turn down requests to perform notarizations and act as private document witnesses. Signature by Mark WitnessSometimes, a notary is incapable of performing their full signature, and they are allowed to sign the document with a march, such as an “X.” Mark signatures require one or more witnesses to observe the signer making the mark. Typically, a witness must print the signer’s name next to the mark. Some states only require one witness, while other states require two. Be sure you meet the state requirements for number of mark witnesses before signing, or the document may be invalid. <h3 id="when-you-need-a-witness">When You Need a Witness</h3>Certain documents require witnesses when the signing occurs. Documents typically requiring a witness include:<ol><li>1. Wills</li><li>2. Divorce decrees</li><li>3. Mortgage Agreements</li><li>4. Deeds</li></ol>Some of these documents require the presence of more than one witness. The witnessing requirements for each document may differ from state to state, making it essential for the signer to check their state’s laws before a notarization session. An insufficient amount of witnesses may render their signature invalid and documents unenforceable. <h3 id="using-witnesses-with-an-online-notarization-platform">Using Witnesses With An Online Notarization Platform</h3>The best online notary services offer witnesses for those who don’t have one. When using Notarize Genie, our users can add a witness before starting a session. To create a session, the signer must identify all participants and choose whether they need a witness. Notarize Genie utilizes our on-demand notaries when a signer needs a witness. This makes incorporating the witness a smooth process, as notaries all understand how notarization works and can fill in seamlessly. <h3 id="connecting-with-witnesses-during-an-online-notarization">Connecting With Witnesses During An Online Notarization</h3>Signers may wonder how a witness can be physically present during a remote online notarization session. Fortunately, the law has adapted as online notarization grew in popularity. All states allowing online notarizations deem the physical presence requirement satisfied when all parties connect using audio-visual communication technology. All parties must use technology that allows the witness to see the signer, their document, and the application of the signature. Notarize Genie built its platform with these requirements in mind, so the signer needs to start their session and know we have taken care of the rest! <h3 id="notarize-genie-can-connect-you-with-a-witness-and-notarize-your-documents-">Notarize Genie Can Connect You With a Witness and Notarize Your Documents!</h3>Notarize Genie understands notarizing a document can be overwhelming, never mind adding witnesses! As such, our goal was to make it as easy as possible for a signer to satisfy any witness requirement. Simply click a button while <a href="https://app.notarizegenie.com/sign-up">signing up</a> for a session, and notarize Genie will add a witness to your session. Our easy-to-use witness service is another reason Notarize Genie’s new platform is becoming the best online notary service. If you have questions regarding the use of a witness, give Notarize Genie a call or visit our website.

With the addition of online notarization platforms, the signer may be nervous about how an individual will meet the necessary requirements of a witness.

How to Use Witnesses with An Online Notarization Service?

Most signers are concerned that Remote Online Notarizations, RONs, are unsafe. With the ease with which our private information can be obtained these days, it is fair to wonder about the security of notarizing documents online. To the surprise of many, online notarizations are the most secure method of notarizing a document.Utilizing top-of-the-line technology, <a href="https://www.notarizegenie.com/b2b-page">remote online notarization platforms</a> verify the signer&#39;s identity, connect the notary and signer and store the signer&#39;s information. From verifying your identity to storing your information, using a trusted platform provider like Notarize Genie provides a secure notarization experience.The Steps of a Secure Remote Online Notarization Whether the signer uses their own online notary or the platform matches them with one, they must upload their document in PDF form to the platform. Once the signer uploads their document, they will enter their personal information, including the last four digits of their social and address.Before connecting with the notary, the signer must undergo identity verification using third-party technology. Only after verifying the signer&#39;s identity will the notarization session begin. Once in the session, the notary and signer will review the document together and apply the necessary electronic signatures.The notary will apply their certification in the form of an acknowledgment or a jurat, and the document is notarized! Following the session, the signer receives an acceptable, legally notarized document.How Remote Online Notarizations Verify the Signer&#39;s Identification One of the worries surrounding Remote Online Notarization is ensuring the signer is who they say they are. The first step of identity authentication requires the signer to enter their address and the last four of their social security number so a third party can pull their background information. These third parties use a technology known as knowledge-based-authentication, or KBA, to verify the signer&#39;s identity through a multiple-step process.KBA AnalysisDuring the KBA process, the signer must take a five-question quiz to which only they will know the answers. These questions are based on the signer&#39;s personal past and can include questions regarding former addresses and relatives. The signer must score 80 percent or higher to pass this step and proceed to the second step of identity authentication.The system provides a second set of questions if the signer fails their first attempt. If the signer cannot achieve 80 percent success on the second set of questions, they must wait 24 hours before attempting again.Notarize Genie partners with IDology for their KBA analysis. IDology provides ExpectID IQ, the most flexible and robust knowledge-based authentication solution on the market. IDology allows us to provide a safe and trustworthy identity verification process.Credential Analysis and VerificationThe second step of verifying the signer&#39;s identity involved a credential analysis. The signer must upload a picture of an approved identification, which is analyzed to ensure it belongs to the signer and is not a fraudulent document. Accepted identification documents include a driver&#39;s license, passports, and government-issued ID cards.Should the signer verify their identity, they connect with a notary through audio-video technology. Once face-to-face with the notary, the signer must present their identification to the notary for final verification of the signer&#39;s identity. Only then can the signer and notary proceed with the <a href="https://notarizegenie.com/">online notarization.</a>Remote Online Notarization Safer than In-Person?A three-step identity verification process makes remote online notarization safer than an in-person notary. When using a traditional notary, the notary simply checks the signer&#39;s ID and moves on. In-person notaries involve no knowledge-based quiz or credential analysis software ensuring the signer&#39;s identity.Audio-Video Technology for Remote Online Notarizations All states require the notary and signer to meet face-to-face using audio-video technology, ensuring the notary can watch for fraudulent activity on the signer&#39;s part. Additionally, the law in all states requires online notary platforms to record the notary sessions. Once completed, the platform must store the video recording for up to ten years. The video recording is great for two reasons. First, if there is any suspicion of misconduct by the signer or notary, the parties can watch the recording. Second, should the document&#39;s authority come under question, the recording can establish it is a legally notarized document.Are Online Notaries Licensed? To be an online notary, the notary must have their license. Similar to verifying a signer&#39;s identity, there are procedures to provide signers with a legitimate notary. To perform an online notarization, a notary must use a credential, like a digital certificate, that is bound to their identity. Binding the identity of a notary to the credential used for signing creates assurances the notary is who they claim to be.The notary must provide their ID and notary license number to obtain a digital certificate. As such, without being a licensed notary, they may not receive a digital certificate or perform online notarizations.Notarize Genie partners with IdenTrust to issue its notaries the IdenTrust Global Common certificates, certified under the Federal Bridge policy. The Federal Bridge certification authorizes these certificates for government agency applications, such as digitally signing and sealing documents.For notaries coming to our platform with their certificates, Notarize Genie checks their credentials with the state they claim to have a license from. Signers can know they are dealing with a real, licensed notary when using Notarize Genie&#39;s remote online notarization platform.Storage of Personal Information and Session Recordings When storing personal information, there is always concern over the security of keeping it online. Notarize Genie takes this seriously and keeps the signer&#39;s information and video recordings stored safely in a permanent tamper-evident format. The platform uses passwords and encryption to keep the information safe and does not allow public access. Only the notary and the signer may access the user&#39;s information and video recording.Should a third-party wish to access the information, they must speak directly to the notary public who performed the notarial act or to the signer. There may be situations when the law requires the disclosure of the recording of the signer&#39;s information. In these instances, Notarize Genie will notify the signer before releasing their information.Use Notarize Genie For Your Secure Remote Online Notarization Do you have documents needing notarization? Save time by using Notarize Genie&#39;s safe and convenient Remote Notarization Platform. Not only is remote online notarization easy, but it is also the safest method of notarizing documents! Check out our website at www.notarizegenie.com or give us a call at (800) 381-8240.

With the ease with which our private information can be obtained these days, it is fair to wonder about the security of notarizing documents online. 

Is Remote Online Notarization Safe? A Look Inside The Most Secure Method Of Notarizing A Document

<h2 id="are-online-notarizations-legal-find-out-what-states-allow-remote-online-notarizations">Are Online Notarizations Legal? Find Out What States Allow Remote Online Notarizations</h2> With the advancement of technology, people are looking for ways to make their life easier. Technology has brought convenience to the user’s fingertips, from food delivery services to ride-sharing apps. Fortunately, notarizations are becoming more accessible too. While generally new, Remote Online Notarizations are legal in most states. With this growth, signers are asking important questions like, are online notaries legal, and can I get documents notarized online? The answer is it depends on the state you live in. There is also an important distinction between states that accept online notarizations and those that allow their notaries to perform Remote Online Notarizations. For the states allowing online notarizations, the users need to understand how to notarize a document online. Remote Online Notarization platforms like Notarize Genie connect the signer and a licensed notary via a secure, two-way audio-visual connection. Meeting virtually allows the signer to <a href="notarizegenie.com">get documents notarized online</a> without scheduling an appointment or physically meeting a notary. In What States Can I Get Documents Notarized Online? Currently, 44 states plus D.C. have permanent laws allowing Remote Online Notarization. In these states, you can get a notary online:1. Alabama 2. Alaska 3. Arizona 4. Arkansas 5. Colorado 6. Florida 7. Hawai 8. iIdaho 9.Illinois 10. Indiana 11. Iowa 12. Kansas 13. Kentucky 14. Louisiana 15. Maine 16. Maryland 17.Michigan 18. Minnesota 19. Mississippi 20. Missouri 21. Montana 22.Nebraska 23. Nevada 24. New Hampshire 25. New Jersey 26. New Mexico 27. New York 28. North Dakota 29. Ohio 30. Oklahoma 31. Oregon 32. Pennsylvania 33. Rhode Island 34. South Carolina 35. South Dakota 36. Tennessee 37. Texas 38. Utah 39. Vermont 40. Virginia 41. Washington 42. Washington D.C. 43. West Virginia 44. Wisconsin 45. Wyoming</ul>Signers must be careful as each of these states has laws dictating how notaries and RON platforms may provide RON. Before having your documents notarized online, you should research your state’s laws to ensure the online notarization is valid.States Temporarily Allowing Remote Online Notarizations Due to the pandemic, several states began allowing their notaries to perform online notarizations. However, a handful of states are only allowing RON temporarily, including: Delaware Massachusetts, RON is allowed until March 31, 2023. An Act Relative To Extending Certain State Of Emergency Accommodations, 2022 Mass. Acts 107 North Carolina* *Delaware has enacted laws making RON permanent starting August 1, 2023. Delaware State Senate Bill 262. ** Starting July 1, 2023, North Carolina will permanently allow Remote Online Notarizations under North Carolina House Bill 776. States That Do Not Allow Remote Online Notarization While most states have jumped on the RON trend, not all states allow it. California, Connecticut, and Georgia do not allow remote online notarizations. However, California and Georgia accept documents notarized online by a notary outside the state. Connecticut, on the other hand, is not clear on whether they would accept documents notarized online. Fortunately, for people in these states, it looks like help is on its way. The House of Representatives passed the SECURE Notarization Act of 2022. Privacy Protection Act of 1998, H.R. 3926, 117th Cong. (2022). This law would make Remote Online Notarization legal in all 50 states. SECURE NOTARIZATION ACT OF 2022 Dealing with different laws from state to state can create a headache for signers and notaries. The SECURE Notarization Act would provide a federal baseline that all states must follow for remote online notarization transactions. These baseline requirements mean a smoother notarization experience, as notaries and RON platforms would not have to adjust from state to state. The Act provides minimum technical requirements, which would ensure the safety and security of an online notarization. Additionally, U.S. courts and states would have to recognize notarizations that occur in or affect interstate commerce and are performed by a notary public licensed in other states. Finally, and importantly, the Act allows a notary to remotely notarize electronic records involving an individual outside the U.S. The Act hopes to provide a clear answer to the question of is online notarization legal. If you are in a state that allows or recognizes RON and are wondering where you can get a document notarized online, come checkout Notarize Genie. Notarize Genie is a <a href="https://notarizegenie.com/">Remote Online Notarization platform</a> created by notaries to bring a smooth signing experience to both the notaries and signers. Our team is happy to answer any questions related to remote online notarizations in your state.

Technology has brought convenience to the user’s fingertips, from food delivery services to ride-sharing apps. Fortunately, notarizations are becoming more accessible too.

Are Online Notarizations Legal?

Remote Online Notarization, also known as RON, is the process of having a document notarized online by a notary public utilizing approved technology. RON allows the signer to have a document notarized from the comfort of their home, office, or on the go removing the time it takes to locate and travel to the notary public.In addition to ease and convenience, Remote Online Notarization offers increased access to notarial services, security, and enforceability with a reduced risk of identity fraud. Fortunately, many states allow their notaries to act as a Remote Online Notary, and all 50 states accept documents remotely notarized. Notarize Genie can help you decide if RON is the right choice for your notarization needs. The technology that Remote Online Notarization utilizes has been in the works for many years. While notarization started with pen-to-paper signatures, they have since evolved to include electronic signatures. The next step was allowing mobile notaries to travel to the signers, and along the way, a few states began implementing temporary Remote Online Notarization Laws. However, the pandemic blew the top off RON, and soon many states jumped on the bandwagon. After seeing the effectiveness, convenience, and additional security measures, states moved into the 21st century by allowing remote notarizations.How Remote Online Notarization Works RON is the electronic version of notarizing documents using an electronic signature, state-of-the-art identity verification, audiovisual technology, and electrical notarial journal record-keeping technology. Using a RON technology provider, such as Notarize Genie, the signer no longer must meet a notary in-person to sign a paper document.Utilizing electronic signatures and electronic documents, <a href="https://www.notarizegenie.com/">online notarization</a> simplifies signing documents. The notarization process is easy and straightforward, and includes the following:<ol><li>1.The signer uploads a copy of their document(s) needing to be notarized, typically in PDF format.</li><li>2.The signer&#39;s identity is checked utilizing Dynamic Knowledge Based Authentication from a company like IDology, then verifying the signer&#39;s identification documents with credential analysis processing before passing the signer along to the Remote Online Notary Public remotely for a final review of their ID during the notarization.</li><li>3. The Notary and signer communicate using audiovisual technology that is recorded and stored in the Notary&#39;s journal for no less than ten (10) years.</li><li>4. Once the Notary verifies the signer&#39;s identity, both the signer and Notary sign the document, and the Notary attaches their seal.</li><li>5. The RON platform automatically records for the Notary all required information within the Notary&#39;s journal and retains the journal entry and the audio and video recording of the session for ten (10) years.</li><li>6. The RON platform will then automatically return the notarized document to the signer.</li></ol>Depending on the size and complexity of your document(s), your Remote Online Notarization session may only take five minutes! Notarize Genie makes RON easy and efficient, taking little time from the signer&#39;s day. How Notarize Genie Matches the Signer With a Remote Online Notary You might think RON sounds great, but where is the Notary located, can you trust them, and do you have to supply one yourself? Fortunately for the signer, Notarize Genie has a large team of notaries standing by and ready to help with your remote notarization. When the signer initiates a session, they are paired with a legally commissioned and trusted Notary Public from the Notarize Genie platform.Our notaries undergo several onboarding steps that ensure our notaries are legally commissioned, certified signing agents, and possess the knowledge base required to offer first-class Remote Online Notarizations. First, we require them to submit proof of their commission, training, education, background screening, and insurance. Once the Notary submits their information, Notarize Genie verifies their commission against the state&#39;s notary database to ensure they are commissioned by the state. Second, for a notary to work on our platform, they must pass the Notarize Genie onboarding exam and NNA Signing Agent exam. Notarize Genie&#39;s platform is perfect for businesses with in-house notaries as well. Utilizing our remote online platform, signers no longer have to come into the office, and the notaries don&#39;t have to chase the signers for a signature. Remote notarization saves businesses time and money, removing the headache of in-person notarizations. What Documents Can be Signed with Remote Online Notarization? Numerous industries and professionals have found the effectiveness of RON to be more efficient and less costly than traditional notarization. Whether you need a financial or legal document notarized, Notarize Genie can bring the Notary to you. A few documents signers have notarized online:<ol><li>1. Financial documents, including beneficiary changes, retirement distributions, power of attorney, and trusts</li><li>2. Legal documents like affidavits, motions, power of attorney, and deeds</li><li>3. State and local government documents such as deeds and child custody agreements</li></ol>The document(s) signers have utilized RON for greatly exceeds the above list, as almost any document needing notarization can be done online. RON is also utilized for the following documents and business sectors:<ol><li>1. Real estate</li><li>2. Businesses services</li><li>3. Internal corporate notarizations</li><li>4. HR documents</li><li>5. Lease and rental agreement</li><li>6. I-9</li><li>7. Permits and notice of commencements for construction projects</li></ol>Whether you are a signer or a business, we have a notarization solution that fits your needs. It doesn&#39;t matter if your document is one page or 100, Notarize Genie will make the notarization process easy to navigate. Is Remote Online Notarization Secure? Many people worry that <a href="https://www.notarizegenie.com/">Remote Online Notarizations</a> are insecure and put their sensitive information at risk. Each state allowing the notaries to act as RONs has rules and regulations setting forth the technology requirements for all platforms performing remote online notarizations. While each state&#39;s law may vary slightly, most Remote Online Notarization laws require the following: <ol><li>1. Notary registration as a Remote Online Notary</li><li>2. Use of audiovisual communication technology</li><li>3. Use of credential analysis technology, like IDology, to verify government-issued ID &amp; KBA</li><li>4. Application of electronic signatures, seals, and digital certificates</li><li>5. Use of records, electronic journaling, and storage</li><li>6. Compliance with data privacy laws</li></ol>There is a common concern now about whether your personal information is safe. Notarize Genie keeps the signer&#39;s information stored safely in a permanent tamper-evident electronic format protected by password and encryption with no public access, only the Notary may access their notary journal, which includes the audiovisual recording If, for any reason, a third party wishes to access this information, they must speak directly with the Notary Public that performed the notarial act. Additionally, the law dictates who and how anyone can access a Notary&#39;s journal. Notarize Genie Makes Signing Documents More Efficient with Remote Online NotarizationWhether you are a business, signer, or Notary, Notarize Genie has an affordable, easy-to-use solution for notarizing documents. Using trusted technology, we provide a secure platform and quick turnaround on your documents. In addition to following all state laws and guidelines, our notaries must follow notarization best practices. With live phone and email support, we offer on-demand assistance should the signer run into any issues. To learn more about Notarize Genie or drop us a line, visit us at www.Notarizegenie.com.

Remote Online Notarization, also known as RON, is the process of having a document notarized online by a notary public utilizing approved technology. 

What is Remote Online Notarization? A Crash Course on the Emerging Technology in the Notarization Industry

If you have searched for a notary, chances are you have come across three types of notaries, Remote Online Notaries, traditional Notaries, and mobile Notaries. It can be difficult to know which one suits your needs. While each method achieves the end goal of having documents notarized, they utilize different ways to get there. 
While both traditional and mobile notarizations involve the signer and notary meeting in person, Remote Online Notarization (RON) brings the parties together with audiovisual technology. While Virginia passed the first Remote Online Notarization law in 2011, many states are just now playing catch up with 41 states allowing RON. With this growing trend, Notarize Genie has brought the most inclusive <a href="https://www.notarizegenie.com/">Remote Online Notarization platform</a> to make life easier for signers, notaries, and businesses needing notary services.
Before we get into the differences between Traditional, Mobile, and Remote Online Notarizations, it is important to understand what a notarization is and the Notary&#39;s role in it. Notarization is an identity-based, anti-fraud procedure performed by a notary public. A notary is a government-authorized individual who acts as a lawful witness of a signature, with their primary duty being to deter and avoid fraud. 
Traditional and Mobile Notarizations 
Traditional and mobile notarizations require the signer to meet face-to-face with the Notary, and the signer must bring the actual paper document to the Notary to sign in front of them. Once in front of a Notary, the Notary checks the signer&#39;s identification witnesses their signature, and affixes their signature and notarial stamp or seal to the signed document.
 While a traditional notary works out of an office, the mobile Notary brings their services to the signer. Traditional notaries typically work in attorney&#39;s offices, banks, and government buildings. Working with an in-person notary requires the Notary to be available for a meeting at a time that works for the signer.
In addition to regular, pen-to-paper notarizations, in-person Notaries also offer electronic notarizations. Electronic notarizations simply use electronic signatures to sign and notarize an electronic document.
Once the Notaries finish the session, they are required to keep a journal documenting the notarization. These journals contain personal information and are kept in a bound journal, of which the Notary is responsible for the safekeeping.
With busy schedules and work, it can be difficult for a signer to find a time that works. One key advantage of remote online notarizations over traditional and mobile notaries is flexibility in the location and scheduling of appointments. 
Remote Online Notarizations 
While saving you the hassle of working notarizing documents into your schedule, RONs provide an efficient and safe alternative to traditional and mobile notarizations. Online notarizations utilize audiovisual technology to connect the signer and the Notary, who are in separate locations. On Notarize Genie, signers can schedule their appointment ahead of time or go to our website and use one of our on-demand notaries.
Verifying the Signer&#39;s Identity when using Remote Online Notarization
In addition, online notarizations provide a more secure alternative to other methods of notarization. Unlike in-person notaries, a signer utilizing an online notary platform may undergo three different types of identity validation, including:
<ol>
<li>1. Dynamic knowledge-based authentication</li>
<li>2. Automated credential analysis of a government-issued ID</li>
<li>3. Remote presentation of a government-issued ID via audiovisual technology (a webcam)</li>
</ol>
While some states require all three methods, most states consider an identity validated if the Notary performs two of the three. The Notary may also verify the signer&#39;s identity through the Notary&#39;s personal knowledge of the signer&#39;s identity or the oath or affirmation of a credible witness.
Using a digital platform and collecting video recordings of the signing and notarization acts produce evidentiary confidence in the signer&#39;s identity and reduce the risk of fraud. Notarize Genie utilizes a third-party identity authenticator, IDology, to ensure there is no identity fraud. 
Types of Documents for Remote Online Notarizations 
When utilizing RON, the signers do not have to worry about sorting through paper copies, as Notarize Genie uses electronic documents. When using electronic documents, the signer can email the documents to the Notary or upload them in PDF format to the platform. The Notary pulls the document onto the screen during their session so the parties can review it together before applying the electronic signature.
Storage of Personal Data 
Laws require notaries to keep a journal of all notarizations performed and in-person notaries keep a paper journal. However, Remote Online Notarization platforms, like Notarize Genie, store your personal information in a password-protected and encrypted file online. Only the Notary has access to your personal information, and only the law dictates who and how a third party has access to the Notary&#39;s journal.
Remote Online Notary Signature and Seal 
Signers might wonder how the Notary will affix their signature and seal to the document. Fortunately, the law allows remote notaries to sign and place their seal on the document electronically. Once the signer electronically signs the document, the Notary will apply their signature and seal, making the document officially notarized. 
Why Remote Online Notarization is Great for Signers and Businesses
With life being busy and the pandemic ushering in a new era of everything being done remotely, RON accommodates everyone&#39;s needs. Whether it&#39;s the signer unable to take time off work or a business not wanting to chase down customers for signatures, Notarize Genie is here to make everyone&#39;s life easier.
As a signer, making it to an office or finding time to meet with a mobile notary is hard. Remote Online Notarization allows you to <a href="https://www.notarizegenie.com/b2b-page">get documents notarized online</a> from home, at work, or on the go. Additionally, RON is helpful to those with difficulty traveling to access notaries, such as members of our military stationed overseas, people working abroad, child and elderly caregivers, and the sick and elderly. 
As a business, Remote Online Notarization offers endless solutions for common issues. Whether you are a financial institution, a law firm, or a regular business with notary needs, getting clients to come to sign a document can be a headache. By offering Notarize Genie&#39;s services, we bring the document and Notary to your signer, saving you the hassle of setting up an appointment and losing time from your business hours. 
For businesses with an in-house notary, Notarize Genie allows you to expand your notary business and add a perk for your customers. When given the option, clients will likely jump at the opportunity to sign the documents when and where it works best for them. Utilize Notarize Genie&#39;s platform and use your in-house Notary more efficiently!
Notarize Genie Has a Remote Online Notary Solution for Signers, Notaries, and Businesses 
Are you looking for an easy way to sign your documents, or perhaps streamline your notary business? Remote Online Notarization offers efficiency and ease that traditional and mobile notaries cannot rival, and Notarize Genie has the most encompassing platform on the market.
With Notaries available 24/7, signers and businesses will always have someone available to notarize documents. Our users will benefit from live phone and email support for any issues that may arise during a notarization. To learn more about Notarize Genie or drop us a line, visit us at www.Notarizegenie.com.

If you have searched for a notary, chances are you have come across three types of notaries, Remote Online Notaries, traditional Notaries, and mobile Notaries.

Remote Online Notarization v. Traditional Notarization v. Mobile Notaries

With most states allowing RON or at least accepting remotely notarized documents, signers and businesses can utilize <a href="https://www.notarizegenie.com/">online notarizations</a>. With the advantage of increased efficiency and security over in-person notarizations, notarizing a document has never been easier or more accessible.
What is notarization? Remote Online Notarization, also known as RON, utilizes audio-video technology to connect the notary and signer. With Notarize Genie, the answer to the common question, “Where can I notarize a document?” is easy and convenient. The signer can have their document notarized from home, at work, or on the go.
How A Signer Can Utilize Remote Online Notarization
Once the signer realizes they can notarize their documents online, the next question is, can you get a notary online? The answer is absolutely, and Notarize Genie makes this process extremely easy. By signing up for an account with us, we have on-demand, licensed notaries that will help you within minutes. Once you connect with a notary, getting your document notarized is a simple process.
Create a Profile and Upload Your Documents
Once the signer creates a profile, they must upload the document you want to be notarized. Notarize Genie asks that you upload it in PDF format and have it filled out. Notaries cannot help signers fill out documents, so if you have questions consult with an attorney or accounting professional first. Once the signer uploads the document, it is time to verify their identity.
Verify Your Identity
Notaries must verify the signer’s identity and document the form of identification provided to be an acceptable document. Without proof of the signer providing identification, there is no way of knowing if the person who signs is the person with their name on the document. As such, the signer needs to establish their identity before beginning the signing process.
After uploading their document, the signer must go through KBA, knowledge-based authentication, and testing to verify their identity. Notarize Genie utilizes IDology to employ a credential analysis process. The KBA test typically involves a series of questions with answers unique to the signer, pulled from their personal background.
After the signer completes the KBA credential analysis, the notary and signer connect with audiovisual technology. Here, the signer must present a government ID or provide a witness verifying the signer’s identity. Due to the use of KBA testing and identification verification, RON is considered more secure than in-person notarizations.
Sign the Document
Once the signer’s identity verification is complete, it’s time to get down to business! With the document on the screen, the notary and signer review it together, and the signer utilizes an electronic signature to sign it. Once signed, the notary signs it and places their seal, making it an officially notarized document.
Once the notary signs and stamps the document, it is returned electronically to the signer. This document is now acceptable in all states.
Notaries Can Gain Access to A New Base of Clients on Notarize Genie
While notaries may perform in-person notarization, Notarize Genie helps them grow their business with online notarizations. Before joining Notarize Genie, notaries should check with their state for requirements of becoming an online notary. Some states simply ask the notary to notify them of their decision to become an online notary, while others request the notary take a test or class to become certified in online notarization.
When a notary requests to join Notarize Genie, they must prove they are legally commissioned, certified signing agents, and possess the knowledge to perform online notarization. We require they submit proof of their commission, training, education, background screening, and insurance. Notarize Genie then verifies their commission against the state’s notary database. Once these are verified, the notary receives a notary account and can perform online notarizations. All notaries who have an account may bring their transactions to the site and use Notarize Genie’s platform to notarize their client’s documents remotely.
However, for notaries looking to increase their business, they can become approved Notarize Genie notaries by passing the Notarize Genie onboarding exam and completing the NNA Signing Agent training, which requires passing an exam. These notaries are eligible to be on-demand notaries for Notarize Genie’s clients. Unlike other platforms, for the transactions they bring, notaries can set their rates per session within the allowed state limits. If you want to take your notary business to the next level, join us on Notarize Genie.
Notarize Genie Can Help Businesses Become More Efficient
Notarize Genie helps businesses with in-house notaries or that simply have notary needs. The RON platform allows businesses to perform notarizations with more ease and efficiency. By utilizing audiovisual technology to meet, online notarization platforms help save businesses time, money, and headaches from chasing down clients to sign a document.
When a business employs a notary, the notary and signer must take time out of their day to set an appointment and meet in person. For businesses, this means a lot of lost costs and time spent hosting their client, tracking the client down to come in for a notarization, or canceled and forgotten appointments. Businesses can have their In-house notaries perform more notarizations with RON, as it takes less time than in-person notarizations.
For businesses looking to optimize their employees, Notarize Genie can help ease the burden of notarizing documents. Utilizing our on-demand notaries, you can move your notaries onto more pressing needs in other areas of your business.
For businesses without in-house notaries, who send business away to other notaries, Notarize Genie offers you a solution. Businesses that can utilize Notarize Genie include:
<ol>
<li>1. Accounting firms</li>
<li>2. Law firms</li>
<li>3. Human Resource Departments</li>
<li>4. Construction Companies</li>
<li>5. Real Estate Firms</li>
</ol>
Create a business account with us and send your clients to our platform to utilize one of our approved, on-demand notaries. When businesses use Notarize Genie’s platform, they can charge a convenience fee or technology fee to their clients. This rate can be as much as the company wishes. Your clients will appreciate the ease and convenience of using a <a href="https://www.notarizegenie.com/">remote online notary</a>, and businesses will love keeping their clients instead of referring them out.
Documents Notarize Genie’s Platform Can Help Notarize Online
Whether you are a signer or a business, you may wonder if there is a limit to what documents can be notarized online. The good news is any document you can notarize in person, you can notarize online.
Get your estate planning documents, including the following, notarized online:
<ol>
<li>1. Wills &amp; Trusts</li>
<li>2. Executorships</li>
<li>3. Durable Power of Attorney</li>
<li>4. Asset Recovery Release Affidavit</li>
<li>5. Financial Statements</li>
</ol>
Real estate closing packages can include large amounts of documents. The following are only some of the documents Notarize Genie can help you notarize:
<ol>
<li>1. Deeds</li>
<li>2. ALTA Settlement Statement</li>
<li>3. Loan Estimate and Closing Disclosure</li>
<li>4. Mortgage</li>
<li>5. Loan Application</li>
<li>6. Abstract of Title</li>
</ol>
Notarize Genie is not limited to these documents and can help with many more, including:
<ol>
<li>1. I-9 Authorized Representative</li>
<li>2. Notice of Commencement</li>
<li>3. Power of Attorney</li>
<li>4. USPS-1583 Application for Delivery of Mail</li>
<li>5. DS-3053 Statement of Consent: Issuance of a U.S. Passport to a Child</li>
</ol>
These lists only cover a fraction of the documents eligible for online notarization. With an easy process to upload documents, find a notary, and have a document notarized, Notarize Genie is the best platform for signers, notaries, and businesses.
Notarize Genie Can Make Your Life Easier With Remote Online Notarization
Concerned about whether your state allows remote online notarizations? There is a good chance it does. With over 45 states allowing Remote Online notarization and all of them accepting RON documents, online notarization is suitable for your needs. If you have more questions about our online notarization process or if we can notarize your document, give Notarize Genie a call at (800) 381-8240 or visit our website.

Remote Online Notarization, also known as RON, utilizes audio-video technology to connect the notary and signer. With Notarize Genie, the answer to the common question, “where can I notarize a document?” is easy and convenient. The signer can have their document notarized from home, at work, or on the go.

Who Can Use Notarize Genie for Remote Online Notarizations?

Often, a signer&#39;s concern with Remote Online Notarizations is their document won&#39;t be recognized as an authentically notarized document. Notarize Genie understands this concern and has put an emphasis on creating a strong audit trail. Should a question arise regarding the validity of the signed document, the signer can use the audit trail to evidence the enforceability of a document signed in front of an online notary. Audit trails include data from the document and demonstrates each step taken during the online notarization. Due to the tracking of each action, audit trails actually make online notarizations easier to enforce than in-person notarizations. How an Audit Trail Works Audit trails are used to track the steps taken by the signer and notary during an online notarization. These steps prove the signer&#39;s identity and the date/time of the signature. The audit trail records transactional data from every step of the online notarizations, starting at the beginning. Before the Transaction Begins The audit trail includes information from before the signer and notary connect. This information includes the date/time of the transaction creation and a record of email, communications, and notifications sent to any signer, witness, or notary. Connecting with the Notary and Verifying The Signer&#39;s Identity Before the signer and notary connect, the signer must undergo identity verification. This includes a knowledge-based quiz based on the signer&#39;s personal history. The second step involves a credential analysis which uses third-party technology to review the validity of the signer&#39;s identity. The audit trail records the signer authentication date and time and the pass/fail information. Additionally, before the notarization session begins, the signer and notary must consent to the use of an e-signature, which is recorded in the audit trail. The Notarization Once the signer passes authentication and consent to the use of an e-signature, they connect with their notary via audio-visual communication. During the notarization, the following information is collected for the audit trail:<ol><li>1. Title of the document(s) each signer, witness, and notary views</li><li>2. Signature and initial creation/application by signers, witnesses, and notaries</li><li>3. Party agreement to/acknowledgment </li><li>4. Transaction completion</li></ol>Post Notarization Just because the notarization is over doesn&#39;t mean the audit trail ends. Once the document is complete, they are downloaded and sent to the signer. The audit trail tracks the download and any other actions taken post-notarization. As such, it collects any information changes or document modifications that could possibly take place after a notarization. Once the audit trail is complete, it becomes memorialized in a separate document and is sent back to the signer along with the authentically signed document. This audit trail is now the strongest evidence a signer can use to establish the validity of the notarized document. What is Transaction Data These days, we are used to all of our personal data, including names, addresses, and emails, being collected by websites we visit. However, transaction data is something entirely different than our personal data. Transactional data is metadata about activities, events, and actions occurring during the transaction on Notarize Genie&#39;s remote online notary platform. This transactional data makes up the audit trail as it tracks every transaction and interaction on the platform. The transactional data is available to both parties during and after the session. Audit Trails Make an Online Notarization Stronger Than In-Person Notarizations A common misbelief among signers and businesses is thinking in-person notarizations are more secure and easier to prove than <a href="https://www.notarizegenie.com/">online notarizations</a>. However, as with most things in life, technology has the advantage of making fewer mistakes and being more detailed than humans. In-person notarizations do not provide a detailed audit trail once the signing is over. The only evidence of an authentically signed document is the notary stamp/seal and the notary&#39;s journal. In addition to these, an online notarization provides an in-depth audit trail. The Notary Journal as Supplemental Evidence In addition to the audit trail, the notary must maintain an electronic journal containing much of the same information. In their journal, the online notary must record the following information:<ol><li>1. Name and address of each signer</li><li>2. date and time of the notarial</li><li>3. the type of document notarized</li><li>4. type of identification the signer provides</li><li>5. Type of notarial act</li><li>6. Audio-Video Recording</li></ol>Should the audit trail and notary journal not suffice to prove the authenticity of a signing, online notarization platforms must keep an audio-video recording of the session. The recording starts when the session begins and records all acts taking place during the notarization. The recording plus audit trail and journal should be enough to establish the notarized document is valid and enforceable. How to Sign Up With An Online Notarization Service Now you understand an online notarization is easily enforceable, it is time to get started with an online notary. To join Notarize Genie&#39;s platform, signers simply have to head to our website, www.notarizegenie.com, click &quot;get notarized,&quot; and create a signer&#39;s profile. Once this is set, you can begin your notarization session, during which you will connect with an online notary. Notarize Genie has a pool of pre-approved, on-demand notaries that are ready to help you through the online notarization process. Our notaries go through a rigorous approval process that involves a knowledge test and certification check. We ensure our notaries are legally commissioned, certified signing agents who possess the necessary knowledge to make your experience an easy one. The notaries must provide their notary commission, training, education, background, and insurance. Notarize Genie then requires the notary to pass the NNA Signing Agent exam and Notarize Genie&#39;s onboarding examination. Personal and Transactional Data With the audit trail including your personal and transactional data, it is natural to worry about the safety of your data. Don&#39;t worry, we provide tamper-proof storage of your information using password-encrypted storage technology, and only the notary and the signer have access to the signer&#39;s information. Should the signer need to prove the validity of their document, Notarize Genie will work with them to provide the appropriate parties access to their personal and transactional data. Should a party request access to the information, notarize Genie will not provide it without the signer&#39;s permission or if it is required by law. Notarize Genie&#39;s <a href="https://www.notarizegenie.com/b2b-page">Online Notary Service</a> Provides an Audit Trail to Enforce Your Document Notarize Genie&#39;s online notarization platform will provide you with an audit trail sufficient to prove the authenticity of your notarized document. Should your document face scrutiny, Notarize Genie will work with you to prove the enforceability of your signature. If you have questions regarding our online notary service or our use of an audit trail, don&#39;t hesitate to reach out. You can visit our website or schedule a call with us here.

Notarize Genie understands this concern and has put an emphasis on creating a strong audit trail. Should a question arise regarding the validity of the signed document, the signer can use the audit trail to evidence the enforceability of a document signed in front of an online notary. 

Audit Trails Increase the Enforceability of Remote Online Notarizations

Even notaries may be asking, &quot;are online notaries legal?&quot; The answer is YES, and you should take advantage of the growing trend of remote online notarizations, RON. RON offers notaries an incredible opportunity to add a new service offering and grow their business. However, it is not simply jumping on a computer and performing notarizations.To become a <a href="https://www.notarizegenie.com/">remote online notary</a>, you must have a traditional Notary Public license. Once you obtain a license and take the steps necessary to be an online notary, you must get your eSeal and digital certificate. Most importantly, you must choose a RON platform that meets your needs. Notaries with questions about RON platforms should call Notarize Genie to learn more, (800) 381-8240.Becoming a Traditional Notary Before becoming an online notary, you must have a Notary Public Commission. In some states, you must first obtain the traditional license before applying for approval to perform online notarizations. However, other states allow you to apply for a Notary commission and for authorization to perform online notarizations simultaneously. While each state has its own requirements to be a traditional notary, most have the following criteria in common:<ol><li>1. Minimum age of 18 years old</li><li>2. Being a resident of the state where you wish to perform notarizations </li><li>3. Have no criminal record</li></ol>Once you become a notary, you can start notarizations and then work to become an approved Remote Online Notary. Receive Approval To Perform Remote Online Notarizations Once you have your traditional Notary license, it is time to become an Online Notary! Similar to traditional Notary licenses, each state has different requirements for becoming an online Notary.Do States Require Special Courses or Classes to Become an Online Notary? The answer lies in your location. Some states require special RON training, whereas other states do not. For example, Florida quires a certificate of completion from a two-hour in-person or online training course. Do Notaries Have to Pass an Exam to Perform Online Notarizations? Sticking with the theme, whether you have to pass an exam depends on where you live. Some states require notaries to pass an exam to ensure they understand RON procedures and the use of the technology. Indiana, Montana, Nevada, and Ohio all have exam requirements for online notaries. Technology Requirements for Online Notaries To ensure the validity of online notarizations, Notaries must have certain levels of technology. Online Notaries must have a computer, webcam, microphone, and a secure internet connection. Two-way audio and visual communication must be able to function on the Notary&#39;s computer. Notaries who use Notarize Genie&#39;s platform will comply with their state&#39;s technology requirements. Some states require each notary to submit proof of training on their selected RON platform. If you live in one of these states, ensure you meet with the platform of your choice before beginning notarizations. Most states require notaries to use electronic seals, electronic signatures, electronic journals, and digital certificates for their online notarizations. What Are Electronic Signatures, Electronic Seals, and Digital Certificates? With Online Notarizations utilizing an electronic document, it is impossible to use wet-ink to sign the actual document and for notaries to apply their traditional seal to the document.It is necessary to have the electronic version of a signature, seal, and certificate. An electronic document makes it impossible to sign the actual document and for notaries to apply their seal to it. What is An Electronic Signature? An electronic signature is simply an electronic version of your signature. In all likelihood, you have used an electronic signature to sign documents. The Electronic Signatures in Global and National Act (ESIGN) is a federal law defining electronic signatures as &quot;an electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record.&quot; Essentially, as long as an electronic action is tied to a contract or record and intended to function as a signature, it is a valid electronic signature. Notarize Genie requires signers to draw their signature with a mouse or finger if they use a mobile device. You may not upload a picture of your signature, and your electronic signature is not required to look like your &quot;wet ink&quot; signature. What is an Electronic Seal As notaries know, their seal is essential for completing a notarization, and it is no different for remote online notarizations. A seal shows the document is notarized and provides information about the notary performing the notarization. Without the seal, a document is not legally notarized and will not be effective for its intended purpose. A traditional seal is a rubber stamp or embosser, which must be stored in a lockbox. However, an eSeal is an image file protected by password or two-factor authentication. Notaries can create an eSeal on Notarize Genie or purchase and download their seal from the National Notary Association.What is a Digital Certificate?Digital Certificates are unique to the remote online notarization world and do not have a counterpart in traditional notarizations. While some may think of the wording by the notary certifying the signer appeared before them as a certificate, the digital certificate is different than this. Digital certificates verify the notary&#39;s identity who electronically signs and seals a document, making the document tamper evident. Unlike the electronic seal and electronic signature, the digital certificate is not visible on the document. Digital certificates are electronic encryption documents/files serving as digital identification. Digital certificates work by utilizing private and public keys. When a notary digitally notarizes a document, the computer creates a combination of numbers and letters unique to the document and embeds it into the document, creating the public key. This algorithm is encrypted with the notary&#39;s private key, which outputs the document&#39;s digital signature. When a document is altered, it creates a new algorithm different from the one created by the notary&#39;s private key. These certificates have advantages, including:<ol><li>1. It binds the notary to the document, and they cannot deny performing the notarial act</li><li>2. It includes the date and time of the notarization</li><li>3. It makes it very difficult to forge the notarized document</li><li>4. It informs the recipients whether the document was subsequently modified after the notary signed the document</li></ol>A trusted issuing authority issues the digital certificate, and the notary must renew them periodically every 1 to 5 years. Notaries can also purchase and download their digital certificates from the NNA, renewable every 1 or 3 years. Online Notaries Should Pick a Safe and Secure Platform Once you have your eSeal, electronic signature, and digital certificate, you can almost start notarizing documents remotely. The final step to notarizing documents is finding a remote online notarization platform. A good platform provider will comply with all the technical requirements and other state laws surrounding online notarizations. Additionally, if you do not have a notary business built up yet, you want a platform that will bring clients to you. At Notarize Genie, we provide our notaries with the chance to be on-demand notaries, allowing us to match you with a signer coming to our site without a notary. This will enable you to make money while building your own online notary business. Once you have an established notary business, Notarize Genie offers plans to notaries who bring their clients. These packages include discounts on stamps and access to witnesses. How Remote Online Notarizations Work Online notarizations utilize audio-video technology, which allows the signer &quot; personally appear&quot; before the notary from a remote location. The signer must upload the document electronically so the signer and notary can view it simultaneously on the screen. The signer undergoes three-level identity verification, including traditional identity proofing, knowledge-based authentication (KBA), and credential analysis. Once the notary verifies the signer&#39;s identity, they complete the notarization over audio-video technology. Get Started As A Remote Online Notary With Notarize GenieAs notaries ourselves, Notarize Genie was built to make the online notarization process easier for all involved. We want to provide an accessible platform for our notaries to use while maximizing their earning capacity! Whether you are just starting or have a thriving notary business, check out Notarize Genie online at our website, <a href="www.notarizegenie.com">www.notarizegenie.com</a>, or call <a href="tel:+8003818240">(800) 381-8240.</a>

Even notaries may be asking, "are online notaries legal?" The answer is YES, and you should take advantage of the growing trend of remote online notarizations, RON

How to Become an Online Notary

Despite being around since 2011, the popularity of Remote Online Notarizations is just starting to take off. There are two types of companies in the notary world, those with an in-house notary and those who leave it to their client to find a notary on their own. Both businesses can benefit from an online notarization solution like Notarize Genie&#39;s platform. For those with a notary in-house, a remote online notarization platform is a great way to increase efficiency and provide a convenient solution to your clients. Online notarizations offer a terrific source of additional revenue for businesses lacking a notary solution. To understand how online notarization can benefit your business, it is important to know how it works. What Is Remote Online Notarization? Remote Online Notarization, also known as RON, eliminates the need for the notary and signer to be in the same place when notarizing a document. The signer and notary connect using audiovisual technology and use an electronic tamper-proof version of the document. To sign the document, the signer uses an electronic signature, and the notary uses an electronic certificate and seal. Is Remote Online Notarization Safe? RON utilizes safe and secure technology to connect the notaries, and their use of technology to prove the signer&#39;s identity makes it more fraud and tamper-proof than in-person signings. To verify their identity, the signers must undergo a three-step process to eliminate fraudulent signatures. The first step utilizes Knowledge Based Authentication, KBA, performed by a third party. KBA asks the signer questions about their identity and personal history. A signer must score 80 percent to pass and move to the next phase. Next, the signer must present a government-issued ID, which a third party receives. The third party uses technology to confirm the ID is not fraudulent and uses information from the issuing source to confirm the details on the ID. Finally, the signer connects with an online notary and must present their government-issued ID. Only after the notary verifies the ID matches the signer will the notarization begin. Additionally, the greatest fraud deterrent for online notarizations is the video recording of the sessions. Recording online sessions occur for quality assurance and legal purposes, ensuring procedural correctness and protecting the signer and notary from fraud allegations. Between verifying IDs and recording the notarizations, there is no method of notarizing a document than RON. Is Online Notarization Legal? In addition to being safe, RON is entirely legal. Even in the few states not allowing RON, a document notarized online in a state RON is legal has the same force and effect in jurisdictions not allowing RON. Additionally, businesses won&#39;t have to wait long until RON is legal in all states. The House of Representatives passed a federal law making online notarization legal in all states. The hope is the senate passes the bill soon, making it easier for everyone to notarize documents online. RON for Businesses with In-House Notaries Some businesses already have notaries working for them and may wonder why they need remote online notarizations. The answer is ease, efficiency, and growth. Getting a client to come into the office can become a headache and result in the business spending time and money chasing them down. With a RON platform, the notaries can bring the business&#39;s clients online, saving the hassle of finding an appointment time that works for everyone. All businesses hope to achieve efficiency, and remote online notarization can optimize a business&#39;s use of its notaries. In-person meetings take time to set up, conversations may happen when the signer comes in, or other things may arise, and the session can take longer than necessary. Additionally, last-minute cancellations and no-shows waste notaries&#39; time and result in a lost opportunity to make money on another notarization. Remote online notarization allows the notary to quickly jump on a call without a preset appointment, notarize the document, and move to their next meeting or task. Online notarizations enable businesses to reduce the lost time associated with in-person visits. Use Your Notaries In A More Productive Role Notarizing documents is often a small portion of what a notary does at a business. Notarize Genie&#39;s <a href="https://www.notarizegenie.com/">remote online notarization platform</a> provides on-demand notaries, allowing businesses to have their notaries perform other tasks. This is particularly effective for law firms, who can now use their paralegals and lawyers who are notaries in more cost-effective and revenue-producing roles. Grow Your Online Notarization Business For businesses with limited notaries, there are limits on how many notarizations they can perform. With increased efficiency using online platforms, notaries can fit more appointments into their day. With the ability to increase capacity, notary businesses have unlimited potential for the signing they can perform. In addition to increased efficiency, businesses can grow their notarization business using Notarize Genie&#39;s on-demand notaries. Send your overflow of notarizations over to us and watch your business grow. With access to Notarize Genie&#39;s pool of notaries, there is no more turning down notarizations due to lack of capacity. Notarize Genie can help you add more notarizations for your notaries or have our notaries handle your excess notarization. The possibilities are endless for how our online platform can benefit your existing notary business. Online Notarization for Businesses Without Notary Services When businesses with notary needs send clients to outside notary services, they fail to enhance their clients&#39; experience and let money walk out the door. When clients go to a business, they hope to receive an all-inclusive service. Providing a notary keeps clients engaged with your business from the first steps of the relationship, drafting the necessary document or form, and providing the ability to perform the notarization. A RON service provider like Notarize Genie can be a game-changer for businesses without notaries. You upgrade the client experience and open a new revenue stream by providing an online notarization service. Businesses can charge a service fee when they partner with a RON platform and can charge what they deem fair for providing this easy service. Which Businesses Can Benefit from Remote Online Notarizations? As the business world continues to realize the effectiveness of RON, more companies inquire about whether RON is right for them. In addition to the obvious businesses like law firms and financial institutions, online notarization can help apparent companies. Attorneys and Law Firms A law firm and attorney can receive immense benefits from utilizing RON. Not only can they notarize documents more efficiently, but they can also gain new clients by building up their online notarization business. Another significant aspect of attorneys and law firms using RON is taking advantage of on-demand notaries. Using these notaries allows the attorney to focus on other areas while still making money by charging a service fee for the online notarization platform. Mortgage Companies and Financial Institutions Mortgage companies will realize the advantages of having a remote online notarization platform. In a fast-moving industry, speed and efficiency matter, and the streamlined notarization process with RON cuts down the time spent performing notarizations. RONs remove the necessity for everyone to be in the same room when closing on a mortgage. Banks often employ notaries who are available to clients needing a document notarized. A remote online notarization platform frees bank employees to assist their clients with more traditional banking needs. Real Estate Companies From deeds to escrows, every real estate transaction has voluminous paperwork needing notarization. Simplify the closing process and eliminate headaches for homebuyers, title companies, and real estate agents. Construction Companies Construction companies hate spending time on anything unrelated to their projects&#39; building. By utilizing efficient online notarization platforms, they can stop wasting time and money on in-person notarizations. A RON can notarize construction documents like permit applications, notices of commencements, building plan requests, contracts, and more. Remote Online Notarization Can Help All Businesses with Notary Needs Businesses benefiting from online notaries are not limited to those mentioned above. All businesses with notarization needs can utilize a <a href="https://www.notarizegenie.com/">Remote Online Notary</a>. Notarize Genie offers businesses access to a notary 24/7. Our platform provides live support for users who may have questions about the notarization process or experience issues during the session. If you have a question about how RON can help your business, give Notarize Genie a call or visit our website.

Remote Online Notarization, also known as RON, eliminates the need for the notary and signer to be in the same place when notarizing a document. 

Remote Online Notarization is the Perfect Business Solution

Over one billion documents are notarized annually, with a majority done by U.S. law firms. Notarizing documents is commonplace in firms, most states grant attorneys a notary license upon passing their bar exam. In addition to lawyers, paralegals, and law office assistants are often notaries to help with the volume of notarizations. This article helps law firms understand how Remote Online Notarization platforms can help them. Traditionally, law firms perform their notarizations in person, requiring the client to come into the office to meet with a lawyer or notary to notarize their documents. Traditional, in-person notarizations are not the most efficient or cost-effective use of the law firm&#39;s personnel. Fortunately, online notarization provides an alternative for law firms to offer their clients with notarization needs. <h3 id="what-is-remote-online-notarization">What is Remote Online Notarization</h3>For notarizations to be effective, the signer must appear before the notary under a &quot;physical presence&quot; requirement. Traditional notarizations satisfy this requirement by having the notary and signer meet in person at an office or set location. However, RON utilizes audio-video technology, allowing a remote online notary and signer to meet virtually from separate locations. Some amazing features of Notarize Genie&#39;s RON platform include the following:1. Meeting Virtually to review, sign, and notarize documents: offer your clients the convenience of connecting virtually. They can have their documents notarized from the comfort of their home, on the go, from work, or anywhere they wish! 2. Meeting with more than one signer and several witnesses: Save time for you and your clients by avoiding the need to be in the same room when the notary session occurs. 3. Choosing a package perfect for you: Notarize Genie has several business plans depending on their notarization needs. We even have a custom option, so law firms get precisely what they need! 4. Live Support: Run into issues using the platform? No worries! We have live support available by phone AND messaging. The benefits of law firms using RON platforms are endless. From increased ease and efficiency to growing their existing notary business, law firms should employ an online notary service. <h5 id="benefits-of-remote-online-notarization-for-law-firms">Benefits of Remote Online Notarization for Law Firms</h5>With in-person notarizations, attorneys and their staff waste valuable time chasing down clients for appointments and entertaining clients during the appointment. Missed appointments mean lost time and money for the law firm. An online notary service allows law firms to use their attorneys and staff more effectively while continuing to provide notary services. RON allows the client to schedule an appointment at their convenience and from a location that fits their needs. By meeting virtually, the meetings are shorter, opening more time for attorneys and their staff to work on other cases. Additionally, it becomes much easier to find a time that works for all parties without the need to meet in person. <h5 id="grow-your-notary-business">Grow Your Notary Business</h5>Law firms with an existing notary business can use an online notary service to grow their notary business. In-person notarizations take time to set up, meeting with the client, and other issues may arise, resulting in longer than necessary sessions. Last-minute cancellations and no-shows waste notaries&#39; time and result in a lost opportunity to perform other notarizations. RON allows the client and notary to find a time that works for them to notarize their documents from anywhere, eliminating the risk of a cancellation or no-show.With in-person notarizations, there are limits on how many notarizations a law firm can perform in a day. With the efficiency of online notarizations, law firms can increase their notarizations and experience new growth potential. With increased capacity, law firms can add more appointments and stop referring clients to other notaries. Should the law firm still have overflow notarizations, they can use Notarize Genie&#39;s on-demand notaries. The law firm can charge their clients a technology or service fee and use their business package to gain access to our notaries. <h3 id="an-online-notary-service-keeps-law-firm-clients-in-house">An Online Notary Service Keeps Law Firm Clients In-House</h3>Are you turning away clients because you have no in-house notary? Notarize Genie&#39;s online platform provides a tool to take your law practice to another level. Law offices without in-house notaries can take advantage of RON platforms and keep their clients in-house, creating a new revenue stream. Instead of referring your clients to outside notaries, offer them the use of Notarize Genie&#39;s RON platform, and you can charge a service fee! Using an online notary service, law firms upgrade their client experience and tap into a new income stream. By charging a service fee to their clients, law firms turn clients they were referring away into an opportunity to increase their firm&#39;s revenue. <h5 id="ron-makes-it-easier-to-satisfy-deadlines">RON Makes it Easier to Satisfy Deadlines</h5>Attorneys often face strict filing deadlines, making last-minute notarizations almost impossible. Attorneys with filing deadlines needing last-minute notarizations face travel, scheduling, and other logistical challenges to timely filing their documents. With RON only taking a few minutes, the filing deadline becomes much more manageable. <h5 id="how-remote-online-notarization-fits-into-a-law-firm">How Remote Online Notarization Fits into A Law Firm</h5>Law firms can decide how a RON platform fits into their practice. The first option is to have their in-house notaries connect with their clients on the platform. Second, the law firm may not have in-house notaries or may wish to use theirs on other tasks. These firms would benefit from using a remote online notary. Law Firms With In-House Notaries Using The Platform Many law firms employ paralegals and assistants who have notary licenses. For law firms wishing to continue using their notaries, a RON platform is a perfect way to increase their notaries&#39; efficiency. In some states, a notary must apply and receive authorization to become a remote online notary. As such, law firms should ensure their staff goes through the proper steps to become an online notary. By signing up for a business account on Notarize Genie, the in-house notary can bring the clients to the platform. The client and the notary will meet using the platform&#39;s audio-visual technology and have all the tools necessary to complete an enforceable notarization. Using Notarize Genie&#39;s Notaries Some law firms do not have in-house notaries or may wish to use them in another role. In that case, a RON platform, like Notarize Genie, that provides on-demand notaries is a perfect fit. Using their business account, the law firm may refer their clients to the platform where they will connect with an on-demand notary to notarize their documents. <h3 id="what-documents-can-a-law-firm-use-an-online-notary-service-for-">What Documents Can A Law Firm Use An Online Notary Service For?</h3>Any document a law firm notarizes in person can be done using an online notary service. Whether it is litigation documents, estate planning, or real estate documents, an excellent remote online notarization platform can handle it all. Common documents notarized by law firms include:<ol><li>1. Power of attorneys</li><li>2. Wills</li><li>3. Deeds</li><li>4. Settlement Agreements</li><li>5. Affidavits</li></ol>Law firms with questions about whether an online notary can notarize their documents should contact Notarize Genie. Our team of remote online notaries will help you understand which documents they can notarize!<h3 id="remote-online-notarization-with-notarize-genie-can-transform-how-law-firms-perform-notarizations">Remote Online Notarization with Notarize Genie Can Transform how Law Firms Perform Notarizations</h3>From a law firm&#39;s increased capacity to perform notarizations to building a new revenue stream, the benefits of RON are immense. Notarize Genie’s online notary service can help remove the headaches accompanying in-person notarizations and turn notarizing documents into a positive experience for the notary and client. Notarize Genie offers the newest technology in the <a href="https://www.notarizegenie.com/">online notarization</a> industry and is ready to help you. Built by notaries, the user experience is tailored for an easy and enjoyable notarization session for all parties involved. From our on-demand notaries to their live support, Notarize Genie&#39;s users have more access than any other RON platform. If you have a question about how RON can help your law firm, give Notarize Genie a call, visit our website or <a href="https://calendly.com/notarizegenie/30min">schedule a demonstration</a>.

An online notary service allows law firms to use their attorneys and staff more effectively while continuing to provide notary services. 

Remote Online Notarization for Law Firms

Being a notary public is a position of trust and responsibility. Notaries have a crucial responsibility to ensure the authenticity and integrity of legal documents. However, the privilege of holding a notary license comes with the responsibility to follow strict guidelines and avoid mistakes that could lead to severe consequences, including losing your license. This blog post will discuss some common errors to avoid so notaries can maintain their licenses.As notaries know, the laws governing notarizations and remote online notarizations are vast and can be confusing. Because of this issue, there are many ways a notary can potentially violate them without knowing. Notarize Genie highlights acts commonly resulting in a lost license or other penalties. <h3 id="common-mistakes-notaries-make">Common Mistakes Notaries Make</h3>Due to the laws varying in every state, it is difficult to highlight all the potential violations a notary may commit. Fortunately, Notarize Genie identifies several common violations notaries commit, which may lead to license suspension or revocation.Ensuring the Signer&#39;s Presence A fundamental notarization requirement is the signer must be physically present during the signing. Remote online notarization (RON) platforms have made it more convenient to notarize documents remotely. Still, following the rules and ensuring the signer&#39;s presence through video conferencing technology is crucial. Neglecting this requirement can invalidate the notarization and put your license at risk.Properly Identifying the Signer Identification is a critical aspect of notarization. Before commencing a session, notaries must diligently verify the signer&#39;s identity through valid and acceptable identification documents. Failure to perform due diligence in this regard may result in fraudulent transactions or unauthorized individuals obtaining notarized documents, jeopardizing your license and the integrity of the process.Administering Oaths or Affirmations Depending on the jurisdiction and the nature of the document, notaries are often required to administer oaths or affirmations to the signer, ensuring the truthfulness and accuracy of the information being notarized. Neglecting this crucial step can lead to legal issues and potential license suspension or revocation.Recording Sessions in a Journal Maintaining a detailed record of each notarial act is a requirement in many states. Failing to record essential information consistently and accurately in a notary journal can be a severe offense. It&#39;s vital to understand your state&#39;s specific guidelines on record-keeping and adhere to them strictly. A well-maintained journal provides a reliable record of your notarial acts and evidences your compliance with the law.When performing remote online notarizations, some states require notaries to keep an electronic journal of the signing, which includes identifying the use of remote online notarization for the signing. Additionally, an audio-video recording of the session must be taken and saved.Charging Fees within Legal Limits Notaries are entitled to charge reasonable fees for their services, but knowing and complying with the fee schedules and limitations set by your state&#39;s laws is vital. Charging excessive fees or exceeding the legally prescribed limits can result in disciplinary actions, loss of license, or even potential legal consequences. Familiarize yourself with the fee regulations in your jurisdiction and ensure that your fee practices comply.Unauthorized Practice of Law Notaries must refrain from providing legal advice or services beyond their authorized duties. Giving legal advice or engaging in activities reserved for attorneys, such as drafting legal documents, interpreting contracts, or providing guidance on complex legal matters, can be considered the unauthorized practice of law. Violating these boundaries risks your license and compromises the rights and interests of the parties involved in the notarization process. If someone seeks legal advice, always recommend they consult with an attorney.Advertising and Foreign Terminology Notaries should be cautious when it comes to advertising their services. While promoting your notary services is essential for growing your business, avoiding misleading or deceptive advertising practices is necessary. Moreover, using foreign legal terms or titles that imply specialized legal knowledge, such as &quot;notario&quot; or &quot;notaire,&quot; can be misleading in jurisdictions where these terms have different meanings or are only for attorneys. Misrepresenting your qualifications or offering services beyond your scope as a notary can lead to disciplinary action, including losing your license.<h3 id="penalties-for-notary-violations">Penalties for Notary Violations</h3>As Notarizing documents is an act that has ranging legal implications, the penalties for violations of the laws can result in severe consequences. Penalties depend on the circumstances of the violation, and Notaries may be to fight penalties depending on the state their license is in.Common penalties notaries face include the following:<ol><li>1. License Suspension or Revocation</li><li>2.Legal Liabilities and Lawsuits</li><li>3. Invalidated Notarial Acts</li><li>4. Fines and Penalties</li><li>5. Professional Reputational Damage</li></ol>Notaries looking to avoid facing these penalties can take preventative steps. Notaries should seek learning resources and people who can help them navigate laws and regulations. <h3 id="maintain-compliance-with-state-laws">Maintain Compliance with State Laws</h3>To prevent the risk of losing your notary license, it is essential to familiarize yourself with and adhere to the specific laws and regulations governing notarial acts in your state. Here are a few key considerations:Education and Training Stay informed about the educational requirements and ongoing training opportunities provided by your state. Continuing education helps you stay updated on changes to notary laws, regulations, and best practices, reducing the likelihood of making errors that could jeopardize your license.Regularly Review State Guidelines Notaries must recognize that each state has its own laws and regulations governing the notarial process, such as identification requirements, record-keeping obligations, and fee limitations. Familiarize yourself with the specific requirements, limitations, and procedures applicable to your state. Regularly review and stay updated with any changes or amendments to the notary laws to ensure compliance and avoid inadvertent violations that may jeopardize your license.Seek Professional Support If you are unsure about aspects of notarizing or face a complex situation, don&#39;t hesitate to consult a mentor, professional organization, or your state&#39;s notary commission for guidance. These resources can clarify questions and help you navigate challenging scenarios while safeguarding your license.<h3 id="notaries-can-contact-notarize-genie-for-help-understanding-notary-laws">Notaries Can Contact Notarize Genie For Help Understanding Notary Laws</h3>While Notarize Genie cannot give you legal advice, we can point you to our favorite resources. Our founders have years of combined experience in the <a href="https://www.notarizegenie.com/">Online Notarization</a> industry, and we love to help notaries. Notaries wanting to know more can visit our website or call us at <a href="tel:+8003818240">(800) 381-8240.</a>

Being a notary public is a position of trust and responsibility. Notaries have a crucial responsibility to ensure the authenticity and integrity of legal documents.

Essential Tips for Notaries: Avoiding Mistakes that Jeopardize Your License

Are you located outside of the country but need a document notarized? Fortunately, most states allow online notaries to perform online notarizations for signers outside the United States. For documents to be used in the United States, remote <a href="https://www.notarizegenie.com/">online notarization</a> offers a convenient way to have your documents notarized. Whether you are on vacation, living abroad, or your job took you to another country, remote online notarization may help you notarize important documents. Before you sign up for an online notarization session, ensure a notary can help you with your document and check that you have the requisite technology and documents. Who Can Use Remote Online Notarizations When Abroad? Nothing is worse than being abroad and realizing you have documents needing notarization. While other countries have notaries, foreign notaries cannot notarize documents for use in the United States. Even when you are on vacation, important life events happen. You may receive an urgent phone call or email saying a document needs to be notarized for a business deal, a real estate closing, or to meet a legal deadline. There is no reason being on a deserved vacation should stop you from getting the deal done or meeting the timeline. Living out of the country may result in you missing a lot of important events or dates back home. However, living abroad should not stop you from being able to have important documents notarized. Embassies and military bases typically have a U.S.-licensed notary who can notarize a signers document. However, this isn&#39;t always as great as it seems. Embassies often have long waits to get an appointment, and you are one international crisis away from the embassy canceling appointments or closing for the day. By their nature, military bases are difficult for regular civilians to access and are also at risk of being completely closed off due to an international emergency. This all adds up to having unreliable options for documents to be notarized. One reliable option for those with important documents needing to be notarized promptly is remote online notarizations. Anybody with a computer, tablet, or smartphone can have their documents notarized in minutes using Notarize Genie&#39;s online notary service. Can Notaries Be Located Outside of the Country? No! Almost all states require the Notary to be located in the state where the document needs to be notarized. Failure of the Notary to be located in these states could make the document unenforceable. As such, the signer needs to check the state law concerning notary locations. Second, the signer should confirm the Notary’s location with the Notary when the online notarization session begins. If the Notary fails to confirm their location or states they are outside the state, signers should immediately terminate their session and connect with a new notary. What Do you Need For Online Notarization When You Are Abroad? Between having the correct technology and bringing the correct items to a notarization session, there are several necessities for the signer to have. In addition to having an internet connection, the signer must have the proper electronic device and the necessary documents. The most important aspect of effectuating a remote online notarization is to have a computer, tablet, or telephone. Your electronic device must be able to establish an audio-video connection with the Notary. As such, your device must have a functioning camera, speaker, and microphone capability. Once you satisfy the electronic requirements, the signer must have a copy of the document they wish to have notarized. Before the notarization session begins, the signer will send the document to the online Notary. Once the session starts, the signer must verify their identity, which will require showing government-issued identification. This requirement should be easy for signers outside the country as they need a passport to travel, or a government identification card if they are part of the military or other government agency. Acceptable types of signer identification include: <ol> <li>1. Passports</li> <li>2. Drivers License</li> <li>3. Enhanced or Real Driver&#39;s License</li> <li>4. Government Identification Card</li> </ol> It is important to note there are limitations on documents that can be notarized while you are abroad. Check with a notary before starting the session to ensure they can notarize your document. What Documents Can Be Notarized Online When Signers Are Abroad The signer must understand they are limited in which documents may be notarized online when they are abroad. Signers may not use online notarizations for documents to be used in foreign countries. Only documents for use inside the united states may be notarized online while the signer is abroad. Additionally, while the signer&#39;s job or business may bring them abroad, if the document is for their work, it is possible to have it notarized online. When the document is for a U.S.-based company, their workers can have their documents notarized by an online notary. Is Remote Online Notarization Secure For Signers Abroad Similar to signers located in the United States, many signers abroad worry online notarization is not safe or secure. However, signers are often surprised to learn online notarization is more secure than in-person notarizations. With the help of technology, online notarizations verify the signer&#39;s identity, connect the Notary and signer, and store the signer&#39;s information. An audit trail of the notarization session and the Notary&#39;s electronic journal evidence the validity of an online notarization. From verifying your identity to storing your information, Notarize Genie provides a secure notarization experience. By following these steps, signers can trust their document is validly notarized: <ol> <li>1. The signer uploads a copy of their document(s) needing to be notarized, typically in PDF format.</li> <li>2. The signer&#39;s identity is checked utilizing Dynamic Knowledge Based Authentication from a company like IDology, then verifying the signer&#39;s identification documents with credential analysis processing before passing the signer along to the Remote Online Notary Public remotely for a final review of their ID during the notarization.</li> <li>3. The Notary and signer communicate using audiovisual technology that is recorded and stored in the Notary&#39;s journal for no less than ten (10) years.</li> <li>4. Once the Notary verifies the signer&#39;s identity, both the signer and Notary sign the document, and the Notary attaches their seal.</li> <li>5. The RON platform automatically records all required information within the Notary&#39;s journal for the Notary and retains the journal entry and audio and video recording of the session for ten (10) years.</li> <li>6.The RON platform will then automatically return the notarized document to the signer.</li> </ol> When done properly, online notarizations are more secure than other methods of notarization. This makes picking a trusted online notarization provider like Notarize Genie so important. Signers Abroad Can Trust Notarize Genie With Their Document Notarization Needs Are you traveling or living abroad and have a document needing notarization? Notarize Genie has the solution to prevent headaches caused by searching for a nearby military base or waiting forever at an embassy. Signers can check us out by visiting our website at www.notarizegenie.com or giving us a call at (800) 381-8240.

Are you located outside of the country but need a document notarized? Fortunately, most states allow online notaries to perform online notarizations for signers outside the United States

Notarizations for Signers Located Outside The Country

In the past, notarizing a legal document, such as a will or trust, required meeting the notary public in person. This process could be time-consuming, with the signer driving to the notary&#39;s office and waiting for their appointment. However, new technology now makes it possible to have documents notarized remotely by using Remote Online Notarization (RON). Remote Online Notarization is becoming increasingly popular, especially for wills and other estate documents. In this blog post, we will discuss why remote online notarization is useful for having wills and other estate documents notarized, what wills are, why will and estate documents need to be notarized, why remote online notarization is easy and convenient for the signer, and the security features of remote online notarizations.Notarize Genie has created a safe and secure platform for users to have their wills and estate documents notarized with ease and convenience. <h3 id="what-is-a-will-">What is a Will?</h3>Before we get into how online notarization can help with wills, signers should understand what they are signing. A will is a legal document that outlines how a person&#39;s assets will be distributed after they pass away. It can also specify who will care for dependents, such as children or pets. A will is an essential document for anyone who wants to ensure their wishes are carried out after their death. Other estate documents that may need to be notarized include trusts, powers of attorney, and advanced healthcare directives.Wills require people to make many difficult decisions that they may not feel ready to make. Meeting with an experienced estate attorney who can help them work through these decisions is a good idea. The estate attorney can also help them prepare the will so they can trust the legitimacy of the document. <h3 id="why-wills-need-to-be-notarized">Why Wills Need to Be Notarized</h3>So why do wills and other estate documents need to be notarized? Notarizing a document means that a notary public has verified the signer&#39;s identity and witnessed them signing the document. This process adds an extra layer of security and ensures that the document is valid. Notarization also helps prevent fraud and ensures that the document is legally binding.Given the nature of wills, it is easy to foresee the validity of them being challenged in court by someone who has been left out of the will. By having them notarized, the validity of the signer&#39;s signature is one less aspect a person can challenge. The use of remote online notarization brings an extra layer of security to the signing process. <h3 id="using-remote-online-notarization-for-wills">Using Remote Online Notarization For Wills</h3>Remote Online Notarization is perfect for wills because of its security, convenience, and accessibility! Using a safe and secure platform is essential for evidencing a legitimately <a href="https://www.notarizegenie.com/">notarized wills Online</a>.Security of Remote Online NotarizationsBy far, the greatest feature of remote online notarization is the security. When a document is notarized remotely, the notary must use a secure platform that meets specific state and federal requirements. Starting from identity verification, remote online notarization utilizes technology to create a secure signing experience. Signers must go through three levels of identity verification, including:<ol><li>1. Knowledge-Based Assessment</li><li>2. Identity verification, including a biometric face scan</li><li>3. Presentation of the ID to the notary. </li></ol>Once the signer is verified, the notarization session begins, with the entire signing process recorded and saved by Notarize Genie&#39;s online platform. The signer&#39;s information and session recording is saved in a password-encrypted system, which only the signer can access. Additionally, RON platforms utilize encryption technology to protect the document from tampering or unauthorized access.Convenience of Remote Online Notarizations Are you tired of taking time out of your busy day to get your will or other documents notarized? One of the main benefits of RON is convenience. With RON, the signer does not have to physically go to the notary&#39;s location, which can save time and money. This is especially beneficial for those who may have mobility issues, live in a remote location, or have a busy schedule. Remote online notarization allows the signer to complete the notarization process from the comfort of their own home or office.Using Notarize Genie&#39;s online notarization platform, you will receive a link to begin your online session, which you can take from anywhere. If you have a device that has an internet connection or data, you can join the session from your house, office, or on the go. Devices you can use include:<ol><li>1. Desktop or Laptops</li><li>2. Tablets</li><li>3. Smart Phones</li></ol>Accessibility of Remote Online Notarization Another advantage of RON is increased accessibility. With traditional notarization, the signer must be physically present with the notary. However, with RON, the signer can be located anywhere in the world if they have access to a computer and a reliable internet connection. This means that family members or other beneficiaries who live in different states or countries can sign the document without having to travel to a notary&#39;s location.While the signer can be located anywhere in the world, it is important to know where your notary is located. Notaries must be located in the state where they claim to be. As such, a Florida notary cannot notarize a document while located outside of the state of Florida. Can Everyone Use Remote Online Notarization?While online notarization is growing and becoming more commonplace across the country, there are still limitations on where you can use it. As such, it is important to check your state&#39;s laws to determine whether they allow you to use online notarization to sign your documents. Notarize Genie is your Remote Online Notarization Solution for WillsRemote online notarization offers many benefits for having wills and other estate documents notarized. It provides convenience, accessibility, and increased security features that can make the notarization process more efficient and secure. While not all states allow RON for wills and estate documents, it is essential to research your state&#39;s laws before beginning the process. Ultimately, <a href="https://www.notarizegenie.com/">remote online notarization</a> is a valuable tool that can help make the notarization process more accessible and convenient for those who need to have their important legal documents notarized.Notarize Genie offers signers access to a notary 24/7. Our platform provides live support for users who may have questions about the notarization process or experience issues during the session. If you have a question about how RON can assist your will signing process, give Notarize Genie a call at <a href="tel:+8003818240">(800) 381-8240</a> or visit our website.

Remote Online Notarization is becoming increasingly popular, especially for wills and other estate documents.

Remote Online Notarizations Is The Perfect Solution For Notarizing Wills

As the United States continues to refine its immigration policies, Florida is taking a significant step toward enhancing employment eligibility verification. Starting July 1, 2023, companies with 25 or more employees in the state are now required to use the E-Verify system to check the identity and eligibility of new employees. This blog post will explore the key points regarding this new law and its implications for businesses in Florida.
Florida switched to E-Verify to create a more reliable verification process and ensure compliance with Federal and State laws. Companies will have one year before they face penalties for failing to incorporate E-Verify into their employee verification process. Small companies with 25 employees or less are not subject to the E-Verify requirement in Florida. They may continue using online notaries to verify their employee&#39;s eligibility to work in the United States. 
Why Employers Must Verify Their Employee&#39;s Eligibility to Work In The United States
Under federal and state law, it is unlawful to knowingly employ a foreign national who is not work authorized under US immigration laws. Employers are responsible for hiring individuals who are legally authorized to work in the United States. This helps maintain the integrity of the labor market and protects the rights of American workers.
Changes to Florida&#39;s Eligibility Verification
Starting July 1, 2023, private companies with over 25 employees must use E-Verify. Starting on July 1, 2023, Florida requires private employers with 25 or more employees to use the E-Verify system to strengthen the verification process. E-Verify is an internet-based system that compares information from an employee&#39;s Form I-9, Employment Eligibility Verification, against government records to confirm their employment eligibility. By electronically verifying the work authorization of new employees, companies can ensure they are hiring individuals with the legal right to work in the United States.
Employers must certify E-Verify participation on annual returns of their unemployment compensation or reemployment assistance system. By certifying their participation in the E-Verify program, employers demonstrate their commitment to complying with immigration laws and verifying the work eligibility of their employees.
Using the E-Verify system establishes a rebuttable presumption that an employer has not knowingly employed an unauthorized worker. Utilizing the E-Verify system creates a legal presumption that an employer has made a good-faith effort to verify the work authorization of their employees. This presumption can help protect businesses from penalties if unauthorized workers are later discovered.
Who Must Follow Florida&#39;s New Eligibility Verification Law
Private employers with 25 or more employees must use E-Verify for all new hires: Under the new law, private employers with 25 or more employees must use E-Verify for all new hires. The term &quot;employee&quot; refers to individuals filling permanent positions under the employer&#39;s control. This requirement also covers part-time employees in permanent positions. However, independent contractors and casual laborers are exempt from this requirement.
Employers must retain supporting documentation verifying work authorization for at least three years, as per existing I-9 retention requirements. A company&#39;s failure to follow the new E-Verify requirement can result in significant penalties. 
Penalties for Failing to Comply with the E-Verify Requirement
The penalties for non-compliance with the E-Verify requirement will go into effect from July 1, 2024. It is important for employers to understand the potential consequences of failing to comply with the law. To ensure transparency and due process, the Department of Economic Opportunity (DEO) will provide employers with a notice of non-compliance before issuing any penalties. This notice will grant employers 30 days to address non-compliance issues and take corrective measures.
The penalties for non-compliance can vary based on the severity and recurrence of the violation. For a first violation, employers may face a one-year probation period and be required to provide quarterly reports to the DEO. Repeat violations within 24 months can result in the suspension or revocation of all licenses held by the employer, with the length of suspension determined by the number of unauthorized workers found. In the case of three violations within 24 months, a daily fine of $1,000 may be imposed until the violation is cured.
The Florida legislature aims to strike a balance between enforcement and support for employers to comply with the E-Verify requirement. By providing a notice and cure period, employers have an opportunity to rectify any non-compliance issues and implement the necessary measures to meet the mandated standards.
Small Companies Are Exempt from Florida&#39;s New Verification Law and Can Use Remote Online Notaries
While the new law mandates the use of E-Verify for larger companies, small businesses can still leverage the convenience of remote online notaries for I-9 verifications. Remote online notaries allow employers to verify documents and complete Form I-9 electronically, making the process more efficient. This option is particularly beneficial for small businesses with limited resources or those operating in remote areas, as it eliminates the need for in-person verification while ensuring compliance with the I-9 requirements.
The utilization of <a href="https://www.notarizegenie.com/">remote online notaries</a> aligns with the broader trend of digital transformation in various industries. It simplifies the verification process, reduces administrative burdens, and enhances overall efficiency. Employers should explore reputable remote online notary services that adhere to the necessary security and compliance standards to ensure a smooth and compliant I-9 verification process.
Notarize Genie Is Still A Resource for Small Companies Looking to Use Remote Online Notaries as Authorized Personnel
While companies with over 25 employees must use E-Verify, small companies may still use an authorized person to verify their worker&#39;s eligibility to work in the United States. Remote online notaries are authorized to verify the employee&#39;s eligibility and fill out the I-9 form on the company&#39;s behalf. 
Companies looking to save time and money should reach out to Notarize Genie for help with the verification process. We have a pool of talented notaries ready to help verify your employee’s employment eligibility and fill out the I-9. For more information, companies can check out our website at <a href="www.notarizegenie.com">www.notarizegenie.com</a> or give us a call at (800) 381-8240.

Florida switched to E-Verify to create a more reliable verification process and ensure compliance with Federal and State laws. 

Changes Coming for I9 Verifications in Florida Mandatory E-Verify Implementation

As a <a href="https://www.notarizegenie.com/b2b-page">notary public</a>, your role as a trusted witness and verifier of critical legal documents carries significant responsibility. With notaries becoming more in demand, more people are looking to become notaries. However, most don&#39;t realize that strict laws dictate what notaries can and cannot do. It&#39;s crucial to understand that even the most experienced notaries can make mistakes, which could lead to severe consequences. These potential consequences include jeopardizing the notary’s license and financial penalties. Fortunately for notaries, there are best practices to help you avoid pitfalls that could jeopardize your notary career. Due to the potential consequences, it is important for notaries to carry insurance. Understanding the ConsequencesNotaries must be aware of the potential penalties they may face for violations or improper notarizations. These consequences include license suspension or revocation, monetary fines, criminal penalties, lawsuits, and financial responsibility. Understanding the gravity of these consequences underscores the importance of conducting notarial acts with utmost care and adherence to legal requirements. All of these potential consequences apply whether the notarization is in person or utilizes a remote online notarization platform. License Suspension or RevocationOne of the most severe consequences a notary can face is the suspension or revocation of their license. This occurs when a notary commits serious violations or repeatedly engages in improper notarizations. License suspension or revocation can result in income loss and damage one&#39;s professional reputation. To avoid such severe penalties, it is crucial to thoroughly understand and comply with the laws and regulations governing notarial acts. Monetary FinesNotaries who commit violations or improperly notarize documents may face monetary fines imposed by the relevant authorities. Fines can vary depending on the severity of the violation and the jurisdiction in which the notary operates. These fines can be substantial and can significantly impact one&#39;s financial stability. Adhering to proper notarial procedures and staying updated on the laws and regulations can help avoid financial penalties. Criminal PenaltiesNotaries who engage in fraudulent activities or knowingly participate in illegal transactions may face criminal penalties in certain cases. Criminal charges can lead to imprisonment, probation, or other legal consequences. Notaries should exercise extreme caution to avoid being involved in unlawful activities or knowingly notarizing forged or fraudulent documents. Lawsuits and Financial ResponsibilityImproper notarizations or violations can result in lawsuits filed against the notary by affected parties. These lawsuits can lead to substantial legal expenses and potential damages if the notary is found liable. Notaries may be required to cover legal defense costs, settlement expenses, or awarded damages out of their own pockets. Carrying notary insurance can offer protection and alleviate any financial damages awarded during lawsuits or other claims. Online Notaries Should Understand Their State&#39;s Laws and RegulationsWith no federal law or regulations governing online notarizations, the notaries need to understand their state&#39;s laws and identify what they are allowed and not allowed to do. However, there are some steps all notaries can take to ensure they comply with most states. These include: · Ensuring the Signer&#39;s Presence · Properly Identifying the Signer · Properly Administer Oaths or Affirmations · Properly Record and Save a Signing Session in a JournalWhile it is human to error, there are safeguards notaries can put into place. For example, certain steps in an online notarization remain consistent from session to session. Notarize Genie recommends all notaries master these repetitive actions, and eventually, notaries won&#39;t even think about them. This allows the notaries to reduce the actions they must worry about and focus on performing their sessions correctly!Notaries who use Notarize Genie receive a script to use when performing an online session. This script guides the notary along the session, ensuring they don’t miss anything and helps reduce errors. We highly recommend all notaries come up with a script they can follow. Remote Online Notaries Need Insurance!It is easy for online notaries to think their potential liability is diminished because they perform notaries online. This is simply not the case, and the notary, not the platform provider, is responsible for any notary errors. When notaries face a lawsuit, their insurance will pay any award instead of the notaries having to pay out of pocket.Notary insurance plays a vital role in mitigating the financial risks associated with notarial errors, omissions, or claims. It can provide coverage for legal defense costs, settlement expenses, and potential damages, reducing the financial burden on the notary. Insurance coverage safeguards the notary&#39;s personal assets and helps protect their professional reputation. Remote Online Notaries Can Protect ThemselvesUnderstanding the potential penalties and consequences for notary violations or improper notarizations is essential for safeguarding your career. By adhering to legal requirements, maintaining professionalism, and carrying notary insurance, you can minimize the risks and protect your reputation and financial stability in the face of potential consequences.<a href="https://www.notarizegenie.com/">Notarize Genie</a> is also a great resource for notaries to reach out to. With years of experience in the industry, our team can answer questions and point you in the right direction for resources.

As a notary public, your role as a trusted witness and verifier of critical legal documents carries significant responsibility.

Protecting Your Notary Career: Avoiding Consequences and the Importance of Insurance

<h1 id="verifying-the-signer-s-identity-with-remote-online-notarization">Verifying The Signer’s Identity With Remote Online Notarization</h1>In today&#39;s digital era, the way we conduct business is rapidly evolving. Remote online notarization (RON) has emerged as a revolutionary solution, allowing people to sign and notarize important documents from the comfort of their homes. But how do these platforms ensure the process&#39;s integrity and verify the signer&#39;s identity? In this blog post, we&#39;ll explore the world of remote online notarization and the robust methods employed to authenticate the signer&#39;s identity.With the signer&#39;s identity being our primary concern, Notarize Genie deploys top-of-the-line technology to ensure the signer is who they say they are. Before having their document notarized online, signers must undergo multi-factor authentication, including knowledge-based authentication, credential analysis, and presentation of the identification by the online notary. <h2 id="remote-online-notarization-platforms-must-use-multi-factor-authentication-mfa-">Remote Online Notarization Platforms Must Use Multi-Factor Authentication (MFA)</h2>One of the key elements of remote online notarization is the utilization of multi-factor authentication (MFA) techniques. MFA combines multiple independent credentials to verify the signer&#39;s identity, minimizing the risk of impersonation or fraud. RON platforms typically employ at least two of the following MFA features:a) Knowledge Factor: This involves verifying something the signer knows, such as a password, a PIN, or answers to security questions. RON platforms add an additional layer of security by ensuring that only the authorized individual possesses this knowledge.b) Possession Factor: This involves verifying something the signer has, like a registered mobile device or a security token. By requiring possession of a specific item, the platform ensures that the person signing the document is physically present.c) Inherence Factor: This factor verifies something inherent to the signer&#39;s unique characteristics, such as a fingerprint or facial recognition. RON platforms are increasingly employing biometric data to provide a highly secure and accurate means of identity verification.While all states require MFA authentication, very few states have incorporated the requirement for a biometric selfie. However, Notarize Genie provides this security feature for all the states that require it.<h3 id="steps-to-authenticating-the-signer-s-identity-for-a-remote-online-notarization">Steps to Authenticating the Signer&#39;s Identity for a Remote Online Notarization</h3>With MFA providing the most secure and reliable identity verification, <a href="https://www.notarizegenie.com/">remote online notarization platforms</a> typically deploy two to three ways of verifying the signer&#39;s identity. The most common ones include Knowledge-Based Authentication, credential analysis, and the notary checking the signer&#39;s identification. Knowledge-Based Authentication (KBA)Remote online notarization platforms employ knowledge-based authentication (KBA) to bolster the verification process further. KBA involves posing a series of questions to the signer that only they should be able to answer correctly. These questions are typically generated using data derived from public records or other trusted sources. The answers provided by the signer are then compared against the expected responses to confirm their identity.It&#39;s important to note that KBA is designed to be dynamic, with the questions and answers changing frequently to prevent unauthorized access. RON platforms can effectively thwart fraudulent attempts and ensure the signer&#39;s identity by using a wide array of data points and asking personalized questions. Some of the questions signers can expect include:<ul><li>1. Past addresses</li><li>2. Cities or states lived in</li><li>3. The name of relatives</li></ul>To pass the KBA process, signers must score at least 80 percent on the questions. Signers who fail their initial KBA quiz will have a chance to try it again. However, a second failure will cause the signer to wait 24 hours before trying again. Credential Analysis For Remote Online NotarizationOnce the multi-factor and knowledge-based authentication are complete, the signer is almost done verifying their identity. Verifying the authenticity of the signer&#39;s identification documents is a critical aspect of the remote online notarization process. RON platforms utilize advanced technology to analyze the credentials presented by the signer and confirm their legitimacy. This involves examining security features, microprinting, holograms, watermarks, and other anti-counterfeiting measures to ensure the document is genuine.Furthermore, some RON platforms integrate with government databases or trusted third-party services to validate the identification documents. By cross-referencing the information provided by the signer with official records, the platform can verify the document&#39;s authenticity and the signer&#39;s identity.The last step in credential analysis comes after the signer connects with the notary. Once connected, the signer must show the notary their identification, and the notary must confirm the signer matches the photograph in the ID. Video Conferencing and Audio-Visual RecordingA significant advantage of remote online notarization is the use of video conferencing, which allows the notary to interact with the signer in real-time. During the virtual session, the notary can visually and audibly confirm the signer&#39;s identity by comparing their appearance with the identification documents presented. The notary can also observe the signing process, ensuring the document&#39;s integrity and compliance with legal requirements.Moreover, RON platforms often record the entire notarization session, including the video and audio feed. These recordings serve as valuable evidence in case of any future disputes or legal inquiries, providing an additional layer of security and accountability.The frequent concern surrounding remote online notarization platforms allowing signer fraud should be put to rest with the use of stringent security measures. Remote online notarization is becoming recognized as more secure and more efficient at fraud prevention than in-person notarizations. <h3 id="how-traditional-notaries-verify-the-signer-s-identity">How Traditional Notaries Verify The Signer&#39;s Identity</h3>While remote online notarization (RON) platforms offer a convenient and secure way to verify signer identity, it&#39;s important to understand how traditional notaries and mobile notaries authenticate signers. Let&#39;s explore the methods used by these two traditional notarization approaches.Traditional notaries operate from physical locations such as offices or government buildings. When it comes to verifying the identity of signers, they typically employ the following methods:a) Personal Appearance: A fundamental requirement of traditional notarization is the personal appearance of the signer before the notary. Using video technology, the notary can visually compare the signer&#39;s physical features with the identification documents presented. This step ensures that the person signing the document is the same person identified in the provided identification.b) Government-Issued Identification: Signers must present a valid government-issued identification document to the notary. Common forms of identification include driver&#39;s licenses, passports, or state-issued identification cards. The notary examines these documents for authenticity, checking security features, holograms, and other relevant details to confirm their legitimacy.c) Signature Comparison: The traditional notary often compares the signature on the document with the signer&#39;s signature on file or the identification document. This visual comparison helps detect any obvious discrepancies or signs of forgery.While notaries do their best, we all know humans make mistakes. The requirements for in-person notaries verifying identity are nowhere near as strict as those for RON. As such, the use of technology and multi-factor authentication makes online notarization platforms more secure and effective at preventing fraud. <h3 id="notarize-genie-provides-a-secure-remote-online-notarization-platform">Notarize Genie Provides A Secure Remote Online Notarization Platform</h3>Remote online notarization platforms have revolutionized the way we authenticate signers, ensuring the utmost security and integrity in the digital document signing process. By employing multi-factor authentication, knowledge-based authentication, credential analysis, and video conferencing, these platforms provide robust technology to verify the identity of the signer remotely. Notarize Genie utilizes top-of-the-line technology to ensure the signer&#39;s identity is properly verified and provides a secure signing session. If you have questions regarding the verification process or are looking for an online notary, come check us out at <a href="www.notarizegenie.com">www.notarizegenie.com</a> or call (800) 381-8240.

Remote online notarization (RON) has emerged as a revolutionary solution, allowing people to sign and notarize important documents from the comfort of their homes.

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